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Cylotrak · Cylinder Management & Tracking

It's a cylinder business —
not a gas business.

Cylotrak is the RFID-enabled, end-to-end platform that gives industrial & LPG gas operators a complete digital trail of every cylinder — from manufacture and fill, through delivery and pickup, to service and return.

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20%

manual error rate eliminated

100%

Auto-ID accuracy

2X

faster cylinder turn rate

The hidden cost of manual tracking

When you can't trust your data, neither can your customer.

In an industry where the cylinder costs far more than the gas inside it, manual pen-and-paper tracking quietly drains millions — in lost assets, duplicate purchases, last-mile failures and squandered labour.

20%

error rate in manual data entry

10-15%

of assets lost annually as a result

75:1

cost ratio of cylinder to gas

25%+

of stock idle & untraced at any time

High error rates

Repetitive manual entry generates ~20% errors — forcing teams back to the asset to re-read and correct, again and again.

Operational friction

Tedious data entry frustrates skilled staff and burns their time on low-value, error-prone busywork.

Last-mile failures

Inaccurate records send the wrong cylinder, wrong gas or wrong valve to the wrong customer — eroding trust.

Blind decision-making

Without real-time data, recalls, service-due dates and inventory status are guesswork — and accidents become liabilities.

Cylotrak doesn't just track your cylinders — it rebuilds confidence in your operational data and the trust your customers place in you.

Identity · Visibility · Usability

The solution — Auto-ID driven transformation

Replace human error with digital precision.

Cylotrak goes beyond engraved numbers, deploying tamper-proof QR codes and curved UHF RFID tags engineered for the harsh environments of the gas industry.

01

Iron-clad asset identity

Non-fakeable, non-duplicatable unique UHF RFID tags assigned to every asset.

02

100% accuracy

Automatic data acquisition with no line-of-sight needed as assets pass before a reader.

03

Manual entry eliminated

Automated scanning removes the need for human data entry entirely.

04

Centralised visibility

A single cloud-hosted platform delivers real-time asset visibility from anywhere.

Benefit / Feature
Barcode
UHF RFID
Counterfeiting
Easy to copy
Non-fakeable
Harsh environment
Sensitive
Highly resistant
Scan speed
One at a time
Many at once
Line of sight
Required
Not required
Lifespan
Limited
Years, when bonded
IoT / automation
No
Made for it

End-to-end, one integrated system

Every stage of the cylinder lifecycle.

From the moment a cylinder is manufactured to the moment it returns for reuse, Cylotrak closes the loop on every transaction.

01

Manufacture & Fill

Digital registration, production scheduling, fill-batch optimisation and quality control.

02

Distribution

Real-time inventory across all sub-locations with gate passes and bill books.

03

Logistics

Live fleet tracking, route optimisation and automated, coordinated dispatch.

04

Delivery & Pickup

The right asset to the right customer, with e-sign confirmation and geolocation.

05

Service & Return

Hydro-test & valve tracking, quarantine control, and recovery back into rotation.

Capabilities

A complete platform, built for the field.

Modular, scalable and online-or-offline — Cylotrak runs on Android smartphones paired with Bluetooth UHF RFID readers, syncing the moment connectivity returns.

Transactions & Tracking

Every cylinder movement, online or offline.

Receive, Fill, Issue, Deliver, Inventory

Receive, Fill, Issue, Deliver, Inventory

Receive, Fill, Issue, Deliver, Inventory

Logistics & Routing

Get every delivery right, the first time.

Live vehicle tracking on maps

Route optimisation & vehicle runs

Customer SMS alerts & live location

Service & Safety

Compliance built into every transaction.

Hydro-test & valve maintenance records

Quarantine & "Do Not Use" controls

Test-due check on every transaction

Analytics & 60+ Reports

Every cylinder movement, online or offline.

Cylinder turnover rate by gas & group

0–360-day outstanding summaries

Underutilised & idle-asset recovery lists

Customer Portal

Every cylinder movement, online or offline.

180 days of transaction history

Outstanding cylinder counts

Batch & cylinder data on demand

Security & Cloud

Enterprise-grade, fully managed.

TLS 1.2 encryption & mandatory 2FA

Role-based access & session control

24/7 monitoring, redundant hot-site

Strategic business impact

Measurable results, from day one.

Zero

Asset loss

Closed-loop tracking of every transaction eliminates write-offs and recovers idle cylinders.

+9

Extra rotations / yr

Proactively managing outstanding cylinders adds rotations to every asset, every year.

−30%

Cost of operation

Hundreds of built-in process controls prevent, catch and resolve errors before they cost you.

+80%

Data-entry efficiency

Automated Auto-ID capture replaces slow, repetitive manual reads and re-reads.

50k+

Cylinders managed

Scales from multi-tenant cloud to dedicated hosting — growth without adding headcount.

100%

Data accuracy

RFID Auto-ID eliminates the 20% manual error rate and restores trust in inventory.

Functional specification

Engineered for demanding environments.

Auto-ID

Passive UHF RFID (Global EPC), tamper-proof QR & 1D/2D barcodes

Hardware

Android 12+, Bluetooth RFID SLED, 2" thermal-transfer printers

Capacity

Up to 49,999 multi-tenant — or 50,000+ dedicated hosting

Resilience

Full offline transactions with local file encryption & auto-sync

Compliance

GMP-aligned validation, India e-invoicing & IRN/GST support

Tags

Curved, shoulder-hugging RFID tags with industrial-grade adhesive

Hosting

Fully managed cloud, carbon-efficient data centres, no on-prem

Support

Email, telephone & WhatsApp · monthly maintenance & upgrades

See more. Do even more.

Let go of manual data gathering once and for all. Book a free consultation and see the digital trail of your assets in action.

Request a demo Download Brief

Or email us directly at support@trakaid.com