Assetotrak · Digital Trail of Your Assets

Track any product, end to end.

From manufacturing and the warehouse shelf to the customer's hands — and back again for returnable, circular assets — Assetotrak gives every item a unique identity and an unbroken chain of custody. Know where it is, who holds it, and what state it's in, in real time.

Request a demo Download Brief

100%

Scan accuracy with Auto‑ID

30%

Lower cost of operation

More items handled per day

9–15

Months to payback

The framework

Built on Identity, Visibility, Usability.

Most systems count assets by quantity. Assetotrak controls each item on its own. Three simple ideas make that possible.

Identity

+ Automation

Give every item a unique, non-fakeable code with RFID or barcode. Scan it instead of typing it — faster, with 100% accuracy and fewer touchpoints.

Visibility

24×7 real-time

See where every item is at any moment. Run an instant stock check on the floor, in the warehouse, or at a customer site. Spot fakes before they spread.

Usability

Right item, right time

Put clear, useful data in the hands of the person doing the work, right when they need it, so the next step is always the correct one.

The problem

Counting by quantity quietly loses you money.

When you only know how many items you have — not which ones — control breaks down as you grow. Here's where it hurts.

Manual entry breeds errors

People mistype, transpose, and skip. Up to 20% of hand-entered records are wrong, and the errors pile up across receiving, issuing, and delivery.

The wrong item reaches the customer

Most mistakes happen in the last mile. Sending the wrong, expired, or damaged item erodes trust and triggers returns.

Fakes slip into your supply chain

Without a verifiable identity on each item, counterfeits are hard to spot — and they damage the brand you've worked to build.

Assets go missing and idle

Items walk off, sit unused, or get stuck at a customer site. You buy more stock to cover gaps you can't see.

20%

of manual entries are wrong

Last mile

where most errors occur

Hundreds

to thousands of items, fast

$$$

lost to shrinkage & idle stock

Knowledge is only powerful when you have it at the right time, and you trust it. Assetotrak turns guesswork into a digital trail you can act on.

— The Trakaid Promise

How it works

One unbroken chain of custody.

Every time an item is handled, Assetotrak captures the moment. String those moments together and you get a complete, tamper-evident history for each item.

Tag

Attach an RFID tag or tamperproof barcode. The item now has a unique identity.

Receive

Scan items in at the warehouse. Check-in is automatic and accurate.

Issue & Deliver

Scan items out and to the customer. The system blocks the wrong or unfit item.

Confirm

Capture a signature and GPS at delivery. The customer gets proof — so do you.

Return & Service

Scan items back in for reuse, repair, or recycling. The loop closes.

Every scan records the full story

Who

The person or device that scanned it

What

The exact item, by its unique code

Where

Location and GPS coordinates

When

Date and time stamp

Why

The transaction: receipt, issue, delivery, pickup, service

How

RFID, barcode, or manual entry

Counterfeit protection

Prove it's genuine. Win lasting trust.

A unique, non-fakeable code lets you fight counterfeits head-on. At the point of sale or delivery, your customer can verify the item and receive a Certificate of Authenticity — clear proof the product is real.

Each item carries an iron-clad identity that can't be copied

Customers verify authenticity in seconds, right from the tag

A digital certificate travels with the product as proof of origin

Spot and block fakes before they reach the market

Turn authenticity into a visible mark of your brand's quality

Define any product

One model fits every product you sell.

Give each item a category and sub-category, fill in standard warranty details, and add as many custom fields as you need to describe it fully.

Product Field

Example Value

Why it matters

Built for how you operate.

If you move, sell, lend, or service products, Assetotrak fits the way you work.

Warehouses

Automatic check-in and check-out. Instant stock counts. No more clipboard counts that never quite match.

Distribution & Sales

Track every product from plant to customer. Confirm the right delivery, every time, with proof.

Rental Companies

Know which unit is out, with whom, and when it's due. Log condition on return and charge fairly for damage or loss.

Warranty Fulfilment

Tie each unit to its warranty. See coverage at a glance and honor claims quickly, without paperwork hunts.

AMC & Service Schedules

Get alerts when service is due. Schedule visits, mark items under service, and keep every machine compliant.

High-Value & Branded Goods

Protect premium products from fakes. Give buyers a certificate that proves what they bought is the real thing.

Circular economy

Products that come back to life.

Returnable and reusable products only pay off if you can track them through every loop. Assetotrak follows each item as it cycles, so nothing is lost and everything is reused to its full value.

Recover returnable items and deposits before they're written off.

Refurbish with a full service history attached to each unit.

Reuse and re-rent the same item many more times a year.

Report on lifespan and reuse to back up your sustainability claims.

∞

Assetotrak

Tracked circular value

Make Unique item ID created

Use Issued, delivered, verified

Return Recovered from field

Refurb Service history attached

Reuse Returned to active stock

Recycle End-of-life recorded

Recover more assets Returnable items are visible before they become write-offs.

Reuse with confidence Each loop carries service, ownership, and condition history.

Prove sustainability Reuse, refurbishment, and recycling events become reportable data.

The payoff

Results you can measure.

Real numbers from real deployments — tracked over 100 million transactions in 15+ countries.

30%

Lower operating cost

Built-in process controls cut waste across the board.

80%

Faster data entry

Auto-ID scanning replaces slow, error-prone typing.

33%

Less labor cost

For receiving and shipping, freeing staff for better work.

Daily throughput

Handle twice the items per day with the same team.

✓

Customer trust & satisfaction

On-time AMC and delivery, plus proof of genuine products, keep customers loyal.

99%

Fewer process errors

SOP validations stop mistakes at the source.

The platform

Everything runs on one cloud platform.

Mobile-first, SOP-driven, and built to scale from hundreds of items to millions.

Transactions

Receive, issue, deliver, pick up, and service items with built-in checks at every step.

Logistics & Vehicle Runs

Plan runs, assign drivers, share location, and capture e-signatures at delivery.

SOP Validations

Hundreds of built-in rules guide each step and block mistakes before they happen.

Safety & Compliance

Alerts for certification due, quarantine, damage, and items not fit for use.

Reports & Analytics

Daily, monthly, historical, and comparative views to run the business with facts.

Security & Offline

Role-based access, encrypted data, and offline capture that syncs when you reconnect.

See it. Then do more with it.

Let go of manual data gathering once and for all. Book a free demo and watch the digital trail of your assets come to life.

Request a demo Download Brief

Or email us directly at support@trakaid.com